How long do we keep I-9 Forms?

Q&As

• Can I accept a copy of a Form I-9 document if the employee tells me they cannot find the original?
• Can I accept a non-REAL ID California drivers' license as an acceptable document for Form I-9 purposes?
• Do all employees have to complete a Form I-9?
• Can I have an applicant complete an I-9?
• If we bring back an employee, do we need to rehire them and fill out new hire paperwork?
• Our company acquired another company, along with its employees. Are we required to complete Forms I-9 for these employees?
• How do I complete an I-9 form for a remote hire?
• Can I complete Section 1 for an employee who is having a hard time filling out the form?
• How do I determine whether an authorization document that appears to have expired has been extended?
• What do I do if my employee says that they lost their driver license and has no document to present to us to verify?
• Can an employer accept a temporary driver license as a document for Form I-9 purposes?
• Can an employer complete Page 2 of the Form I-9 before the employee’s first day of employment?
• What is an employer's liability if an employee provides false documents with the Form I-9?
• How do we respond to a federal Notice of Inspection requesting documents related to our Form I-9s and other business documents?
• What should I do if I find out an employee is not authorized to work in the U.S.?
• What is a Form I-9 and when do I have to fill one out?
• How do I do a Forms I-9 self-audit?
• Am I required to give new hires a copy of the 15 pages of instructions when I have them fill out the Form I-9?
• If I hire an employee for two days, must an I-9 be completed?
• If a new, revised Form I-9 comes out, should we have everyone complete a new form?
• What are the I-9 requirements for employing a minor?
• Is it legal to make copies of the documents an employee presents with the Form I-9?
• How long do we wait until an employee brings us a work author­ization document?
• May I fire an employee who fails to produce the required documents within three business days of his or her start date?
• May I request certain documents our company wants with the Form I-9, such as driver's license and Social Security card?
• If a new hire does not provide a Social Security number (SSN), does that invalidate the Form I-9?
• What is the proper way to correct a mistake made when copying a Social Security Number to a Form I-9?
• Do I have to recertify documents if an employee changes his/her name after completing the I-9?
• Am I required to keep I-9 forms for three years or one year?
• Can Spanish-speaking employees complete the Spanish Form I-9?
• Can I store Forms I-9 electronically?