The component is not available at this moment. Please contact the site administrator.

Reuse Request

Can I store Forms I-9 electronically?

If you are going to use some form of electronic storage, then you must conform to the U.S. Citizenship and Immigration Services (USCIS) requirements for using an electronic storage system for Form I-9. Merely putting the form in the cloud or on a computer is not sufficient.

Consult the USCIS’s Handbook for Employers M-274: Guidance for Completing Form I-9 (Employment Eligibility Verification Form), using the Table of Contents for the section on "Retaining Form I-9."

Read more on "Electronic Storage of Form I-9" on Completing the Form I-9 in the HR Library.

Q&As

Can I accept a copy of a Form I-9 document if the employee tells me they cannot find the original?
Can I accept a non-REAL ID California drivers' license as an acceptable document for Form I-9 purposes?
Do all employees have to complete a Form I-9?
Can I have an applicant complete an I-9?
If we bring back an employee, do we need to rehire them and fill out new hire paperwork?
Our company acquired another company, along with its employees. Are we required to complete Forms I-9 for these employees?
How do I complete an I-9 form for a remote hire?
Can I complete Section 1 for an employee who is having a hard time filling out the form?
How do I determine whether an authorization document that appears to have expired has been extended?
What do I do if my employee says that they lost their driver license and has no document to present to us to verify?
Can an employer accept a temporary driver license as a document for Form I-9 purposes?
Can an employer complete Page 2 of the Form I-9 before the employee’s first day of employment?
What is an employer's liability if an employee provides false documents with the Form I-9?
How do we respond to a federal Notice of Inspection requesting documents related to our Form I-9s and other business documents?
What should I do if I find out an employee is not authorized to work in the U.S.?
What is a Form I-9 and when do I have to fill one out?
How do I do a Forms I-9 self-audit?
Am I required to give new hires a copy of the 15 pages of instructions when I have them fill out the Form I-9?
If I hire an employee for two days, must an I-9 be completed?
If a new, revised Form I-9 comes out, should we have everyone complete a new form?
What are the I-9 requirements for employing a minor?
Is it legal to make copies of the documents an employee presents with the Form I-9?
How long do we keep I-9 Forms?
How long do we wait until an employee brings us a work authorization document?
May I fire an employee who fails to produce the required documents within three business days of his or her start date?
May I request certain documents our company wants with the Form I-9, such as driver's license and Social Security card?
If a new hire does not provide a Social Security number (SSN), does that invalidate the Form I-9?
What is the proper way to correct a mistake made when copying a Social Security Number to a Form I-9?
Do I have to recertify documents if an employee changes his/her name after completing the I-9?
Am I required to keep I-9 forms for three years or one year?
Can Spanish-speaking employees complete the Spanish Form I-9?